HR Specialist
Surabaya
Full-time
Fixed-term
Role description
As an HR Specialist, you will play a key role in supporting daily HR operations and employee lifecycle management. This position is responsible for ensuring smooth HR administration, accurate employee data management, and effective use of HR systems. You will work closely with employees, managers, and external partners to deliver reliable HR services, support onboarding and offboarding processes, manage contracts and temporary staff, and promote compliance with company policies and labor regulations.
Your Mission
HR Operations & Employee Administration
Manage daily HR activities such as time tracking, sick leave administration, employee support, overtime, and attendance monitoring to ensure accurate and compliant HR records.Onboarding & Offboarding Management
Coordinate end-to-end onboarding and offboarding processes, including documentation, system updates, orientation support, and exit procedures.Employee Contract Administration
Prepare, manage, and monitor employee contracts, including new hires, extensions, amendments, and renewals, ensuring compliance with labor regulations.Temporary Worker Management
Handle administrative processes for temporary workers, including contracts, attendance tracking, and coordination with internal stakeholders and vendors.HR Tools & Systems Ownership
Act as the primary HR tool owner for systems such as Personio and Talenta, ensuring data accuracy, system maintenance, and user support.Occupational Health Coordination
Serve as the main contact person for the Occupational Health Center and organize preventive medical check-ups in accordance with company policies and regulations.Employee Support & Policy Compliance
Address employee HR-related inquiries and ensure consistent implementation of company policies, procedures, and labor laws.HR Documentation & Reporting
Maintain accurate HR documentation and support HR reporting requirements to enable informed decision-making.
Minimum Qualifications
Bachelor’s degree in Human Resources, Psychology, Management, or a related field.
At least 3–4 years of experience in HR operations, HR administration, or a similar role.
Good understanding of HR processes, including onboarding & offboarding, employee data management, time tracking, and contract administration.
Experience using HR systems (HRIS) such as Personio, Talenta, or similar platforms.
Strong communication and interpersonal skills with the ability to support employees professionally.
Well-organized, detail-oriented, and able to handle multiple tasks effectively.
Proficient in Microsoft Office, especially Excel and Word.
English proficiency (written and spoken).
Preferred Qualifications
Experience in a global company.
About us
At Arethia, we fuse our long-standing reputation with a continual push for progress. A rapidly expanding player in the flavour industry, Arethia specialises in delivering innovative taste solutions and co-creating products that consumers love. For more than 70 years, Arethia has been known for its close collaboration with customers and the highest quality standards. With over 350 employees spread across Germany, Switzerland, Dubai, and Indonesia, we aim to shape the future of flavours with a culture that values agility, transparency, and talent.